The watermarking feature in the data room makes it difficult to alter documents without being caught. It is beneficial for due diligence purposes as well as other M&A transactions where sensitive data is shared with multiple parties.
Certain VDR providers offer dynamic watermarking, which displays the viewer’s email address IP address, email address along with the date and time of download and the name above the uploaded files. Some VDR providers allow you to create your own custom watermark, and customize the opacity and location.
Watermarks are not able to perform as well if the file inside FirmRoom is password-protected or encrypted. In these scenarios users can download the original watermarked file.
Use the View As feature to determine whether there is a watermark on the PDF files that you download. This allows you to check whether a watermark appears on the PDF files that are downloaded to your computer.
Certain VDR providers have the capability https://boardroomamerica.com/ensure-compliance-with-the-best-data-room-watermarking-and-audit-trail-feature to stop screenshots of your documents. This is a helpful tool because some people insist on being able to print and keep physical copies of the files that are being shared with them. By taking the proper precautions like preparing an M&A checklist prior to the time, granting access in a controlled manner, and using data room watermarking carefully, you can help your participants avoid issues that could occur during an transaction.
